The act of organizing anything according to a system or a logic is referred to as systematic organization. It is the process of arranging business operations, from long-term strategy to day-to-day operations, into an efficient, pragmatic, and productive system in an enterprise. People, processes, and purpose – the three Ps of systematization – are the three fundamental components of establishing a corporate operating system.
When developing, organizing, or constructing anything for a firm, people should always come first. People will buy the product or service, people will manufacture it or supply it, and people will be required to operate the systems. The key to proper systematization is organizational structure, which ensures that the appropriate people are in the right seats, that the right work is being done in the right way, and that the right things are being measured in order to create accountability.
Structure is more than just a chart; it’s a road map for team development and growth, a framework for all processes and communications, and the foundation for all operations. Structure is made up of people, but structure as part of a system necessitates explicitly defining functions, measurements, protocols, and communications that govern how a company operates. The next step in creating an operating system is to establish a correct organizational structure.
Workflows should be created and optimized to carry out the intended operations as stated in the structure, and they should be considered a critical component of the system. Workflow is the high-level conduit that connects processes, procedures, and protocols across all functions in a logical and efficient manner. From customer service to production to accounting, the processes are expanded definitions of how business is done.
The ability of a system to remain consistent, efficient, and lucrative is dependent on its processes and standard operating procedures. Furthermore, processes enable organizations to expand and scale their operations and personnel. Processes are the details for carrying out all of the functions outlined in the structure, and they enable cross-functional collaboration and communication possible. Once day-to-day procedures are specified and connected across the entire organization, the system will grow organically from there. Businesses, on the other hand, must consider purpose in order to establish an intentional and effective system.
The purpose of people and processes will be obvious from the start of systematizing a firm, but organizations must also examine the higher goals. Purpose begins with the company’s goal and reason for existence, which drives long-term vision, establishes culture and core values, and governs all aspect of the company’s operations, from how it treats people to how it makes money to what products it produces.
Strategic planning and implementation of the objective must, however, be consistent when it comes to systematizing a business. A company’s operations must have a rhythm, which includes goal-setting, measuring, and reporting. Scorecards provide the accountability metrics per function or process that prescribe how to operationalize objectives, which are impossible to produce without a clearly defined structure.
Strategic planning and implementation of the objective must, however, be consistent when it comes to systematizing a business. A company’s operations must have a rhythm, which includes goal-setting, measuring, and reporting. Scorecards provide the accountability metrics per function or process that prescribe how to operationalize objectives, which are impossible to produce without a clearly defined structure.
Let Hexavia! help restructure your business
Eizu, ©Hexavia!
Strategy. Business StartUps and Corporate Restructuring Consulting
T: 08035202891
Uwaoma Eizu is the lead strategist at Hexavia! He is a graduate of Mathematics with two MBAs and over a decade of experience working with startups and big businesses. His core is in building startups and in corporate restructuring. He is also a certified member of the Nigerian Institute of Management, Institute of Strategic Management of Nigeria and the Project Management Institute, USA. By the side, he writes weekly for the BusinessDay newspaper.
